Call for Vendors: Mini-Documentary Production

Call for Vendors: Mini-Documentary Production Services

Published by:
Engaging Borders Strategy Research and Development (SRD) Gte.
No. 20, off Yakubu Gowon Way, Opp. Fany Hotel (former Omega Hotel), Jos, Plateau State, Nigeria
Email: [email protected]
Website: www.delimi.engagingborders.com

1. Purpose of this Call

Engaging Borders SRD invites qualified vendors, production teams, and independent filmmakers to submit proposals for the production of two (2) youth-led mini-documentaries under the Delimi PROSPER Project. The mini-documentaries will serve as learning and dialogue tools, rather than promotional or advocacy content.

2. Scope of Work

The selected vendor(s) will be responsible for the end-to-end production of two short mini-documentaries, each approximately 5–8 minutes in length, drawn from project-sourced story concepts, focused on:

• Resource sharing and land-use dynamics
• Climate and environmental stress affecting livelihoods
• Youth-led resilience, adaptation, or peacebuilding responses
• Community-level conflict prevention and governance practices
  

3. Expected Deliverables

• Story treatment (for approval)
• Field production (video, sound, interviews
• Editing and post-production
• Final mini-documentary (5–8 minutes)
• Short teaser clip (30–60 seconds)
• Subtitles (English and Hausa)
• Basic accessibility features (clear audio, captions, monochrome version)

4. Production Approach & Ethics

Vendors must demonstrate a conflict-sensitive, non-sensational approach, respect for participant consent, and experience working with youth or community-based narratives. Content must avoid identity stereotyping, blame narratives, or graphic imagery.

5. Duration & Timeline

Production is expected to be completed within an agreed timeline aligned with the overall project schedule. Key milestones include concept approval, rough cut review, and final delivery.

6. Vendor Eligibility & Requirements

• Company or individual profile
• Evidence of relevant documentary experience
• Links to previous work samples
• Proposed methodology and approach
• Financial quotation aligned with the scope of work

7. Evaluation Criteria

Proposals will be evaluated based on technical quality, understanding of youth and conflict-sensitive narratives, relevant experience, cost-effectiveness, and ability to deliver on time.

8. Submission Instructions

• All proposals are to be submitted electronically
• Subject line: “Call for Vendors – Mini-Documentary Production (Delimi PROSPER Project)”
• Submission deadline: 9th January, 2026
• Late submissions will not be considered. Only shortlisted vendors will be contacted.

9. Additional Information

Engaging Borders SRD adheres to principles of transparency, fairness, and value for money in all procurement processes.